Privacy statement for aScan AS
At aScan, we are committed to protecting and respecting your privacy in accordance with the EU Privacy Regulation (2016/679) of 27 April 2016 (General Data Protection Regulation, GDPR). This privacy statement explains when and why we collect personal information, how we use it, the circumstances in which we may pass it on to others, and how we safeguard the security of the information. The privacy statement applies to the use of our products and activities related to sales, marketing and execution of customer agreements.
What information do we collect?
We store information about name, e-mail, telephone number, position.
The reason why we store this information is so that we will have the opportunity to identify you in our systems by e.g. login or inquiries to our customer center.
We also keep track of activities that take place in connection with handling orders, goods receipt, changes and deletions of objects in Aktiv Forsyning.
Responsible for processing
aScan AS is responsible for the processing of your personal information. We have a continuous audit of routines and systems to ensure that your data is taken care of in a safe and good way.
Sharing information with third parties
We do not share any information with other parties without your consent except as mentioned below:
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Third party service provider working on our behalf
We may send some information to a third party provider who helps us provide services to you on our behalf. Examples of this can be surveys, interviews / recruitment, distributors and carriers.
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Third party product suppliers we work with
We have several third-party suppliers we work with to ensure you a good and accessible product. An example of this is that we have installed Aktiv Forsyning on Amazon Web Services (AWS). This is to ensure stable operation and that the solution is up 24/7/365.
Furthermore, we also have suppliers who back up data for us, as well as accounting firms who take care of invoicing on our behalf.
For an exhaustive list of the subcontractors who have data about you, please contact us directly.
How do we collect information about you?
For sales purposes, we collect information about you from websites or other publicly available media. This is used solely to contact you in order to present our solution.
Furthermore, we collect information about you to ensure access to Aktiv Forsyning. This is done in connection with the start-up projects that are run and information that is made available to us via these projects and contact persons at our customers.
Information that is publicly available via registers such as the Brønnøysund registers etc. is also collected.
Basis for treatment
We do not store and process any data, unless we have a legal basis to do so.
For users of Aktiv Forsyning, we create names, emails and in some cases telephone numbers. We do this as we have a contractual basis between us as a supplier and you as a customer. The basis for this treatment is Article 6 (b) of the Privacy Ordinance.
Invoicing information is used to meet the requirements of the Accounting Act. The basis for this treatment is Article 6(c) of the General Data Protection Regulation (GDPR).
Purpose of the treatment
The purpose of collecting and using data is different depending on what relationship we as a company have with you.
Some examples are as follows:
- We process information about you in order to be able to carry out our obligations after entering into an agreement with you or the company you work for.
- We use the information to be able to give you information related to Aktiv Forsyning. These can be software updates, bug observations or other related inquiries.
- Information related to invoicing will also be relevant to process.
- E-mail addresses are used for logging in to Aktiv Forsyning. In order to identify you, as well as ensure that unauthorized persons do not have access, we will then store your e-mail address.
Deletion of personal data
Information about you as a user will remain in our systems until the agreement with the company you work for expires, or you leave the company.
If your information is stored in connection with invoicing, we will according to the Accounting Act keep the information for 5 years.
If information about you is in our systems as a result of us contacting you regarding the presentation of Aktiv Forsyning or other market-related inquiries, the information will be deleted as soon as our contact with you ceases, or that you request that your information be deleted .
Information security
All information related to you and our employees is secured by both physical and technical measures. Binders with information on paper are locked inside cabinets and all digital information is protected by encryption, certificates and passwords.
We also have the solutions in the cloud with players who take security very seriously. Only authorized personnel have access to the server room and non disclosure agreements are signed by all employees.
Rights of the data subject
We process your personal information in accordance with the General Data Protection Regulation (GDPR). In this connection, you will be able to demand access to and transfer of your own personal information, as well as demand correction or deletion.
In the systems we have the opportunity to do so, we will be able to provide them with direct insight. In other systems we will be able to transfer data by retrieving from the system, alternatively take a screenshot and send it to you.
It can be complained to the Data Inspectorate (Datatilsynet) about processing in violation of the rules.
Contact information
For questions or if you need further information, please contact us either per. mail, e-mail or telephone:
aScan AS
Leangbukta 30A
1392 Vettre
(+47) 905 87 127
Alternatively:
Bjørn Gregersen
(+47) 926 10 225
Consent to the use of cookies.
For our website to function properly we use cookies. To obtain your valid consent for the use and storage of cookies in the browser you use to access our website and to properly document this we use a consent management platform: CookieFirst. This technology is provided by Digital Data Solutions BV, Plantage Middenlaan 42a, 1018 DH, Amsterdam, The Netherlands. Website: https://cookiefirst.com referred to as CookieFirst.
When you access our website, a connection is established with CookieFirst’s server to give us the possibility to obtain valid consent from you to the use of certain cookies. CookieFirst then stores a cookie in your browser in order to be able to activate only those cookies to which you have consented and to properly document this. The data processed is stored until the predefined storage period expires or you request to delete the data. Certain mandatory legal storage periods may apply notwithstanding the aforementioned.
CookieFirst is used to obtain the legally required consent for the use of cookies. The legal basis for this is article 6(1)(c) of the General Data Protection Regulation (GDPR).
Data processing agreement
We have concluded a data processing agreement with CookieFirst. This is a contract required by data protection law, which ensures that data of our website visitors is only processed in accordance with our instructions and in compliance with the GDPR.
Server log files
Our website and CookieFirst automatically collect and store information in so-called server log files, which your browser automatically transmits to us. The following data is collected:
- Your consent status or the withdrawal of consent
- Your anonymised IP address
- Information about your Browser
- Information about your Device
- The date and time you have visited our website
- The webpage url where you saved or updated your consent preferences
- The approximate location of the user that saved their consent preference
- A universally unique identifier (UUID) of the website visitor that clicked the cookie banner